The ultimate artwork approval checklist – get it right every time!

When you’re managing packaging, marketing campaigns, or product labels, getting artwork approved quickly and correctly is key. A missed detail can lead to costly mistakes, delays, or even product recalls.

That’s why you need a reliable artwork approval checklist — and we’ve built one you can start using today.

Why You Need an Artwork Approval Checklist

Think of your checklist as your project’s safety net. Whether you're a brand manager, packaging coordinator, or working in quality assurance, an artwork approval checklist helps ensure:

• All necessary elements are included

• Everyone involved knows what to review

• Nothing gets missed before final sign-off

And when you pair it with a smart platform like Cway software, you can automate, track, and streamline the whole approval process.

Your Artwork Approval Checklist – Step by Step

Here’s a clear and practical checklist you can follow every time artwork is being created or reviewed:

1. Check Brand Consistency

• Logo is correctly placed and not distorted

• Brand colors match official color codes (Pantone, CMYK, etc.)

• Fonts and typography align with brand guidelines

• Images are high resolution and approved for use

  Tip: Use a style guide as a reference during this step.

2. Verify Regulatory & Legal Info

• Product name and description are accurate

• All required symbols (e.g. CE, recycling, barcode) are included

• Claims (e.g. organic, eco-friendly) are backed by certifications

• Legal disclaimers are visible and correctly worded

3. Review Technical Specifications

• Bleed, trim, and safe zones are correctly set

• Dimensions match packaging dielines

• Print-ready formats (PDF/X, AI) are used

• File naming conventions are followed

4. Check Language & Localization

• All content is spell-checked and grammatically correct

• Translations (if needed) are reviewed by native speakers

• No duplicated or missing text in any language version

5. Approve Internal Sign-Offs

• Design team signs off

• Marketing and product teams approve content

• Legal team verifies regulatory content

• Quality assurance confirms compliance

  With Cway, this whole process is digital, traceable, and automated.

6. Final Pre-Production Review

• Print sample or digital proof is reviewed

• Any last-minute edits are completed and tracked

• Final sign-off is documented and stored

Who Should Use This Checklist?

This checklist is great for:

• Marketing & brand managers

• Packaging coordinators

• Regulatory teams

• Quality assurance professionals

• Agencies working with FMCG or pharmaceutical brands

Why Use Cway Software for Artwork Approvals?

Manual checklists are useful, but they can get messy fast — especially when teams grow or projects span multiple countries.

Cway simplifies artwork approvals by:

• Automating your checklist steps

• Keeping version history in one place

• Assigning tasks to the right people

• Notifying teams when it's their turn to act

• Ensuring full compliance with audit trails

It’s artwork approval made smart, fast, and secure.

Download Free Guide: How to Choose the Right Online Proofing Software for Your Team

Final Thoughts

A proper artwork approval checklist saves time, reduces errors, and improves team collaboration. Use it as your step-by-step guide, or better yet, bring it to life with Cway — the smart platform that manages everything from first design to final approval.

Ready to take control of your artwork workflow?
Book a demo with Cway and see it in action.